Learner Management Information System

EduTrack LMIS

A dedicated platform for managing learner administration, applications, enrolments, programme records, assessments and reporting. Built for training providers that need structured information management without an integrated online learning delivery system.

See how EduTrack LMIS works

Start with our system walkthrough to see the learner administration and reporting workflow. Watched it and have questions about your institution's needs? Get in touch with our team.

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Purpose-built for training administration

Organised records. Smoother administration.

Keep your staff informed and your learner records easier to manage, from the initial application through certification and reporting.

Centralised Management

Bring learner, staff, programme and administration records together in one system.

QCTO & SETA-Aware Workflows

Developed with an understanding of training-provider documentation, data capture and quality assurance needs.

Operational Visibility

Support decisions through structured learner information, programme status and reporting.

System functionality

Explore what EduTrack LMIS can manage

Each function has space for an actual system screenshot. Upload your images using the filenames indicated in the placeholders.

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Function 01

Learner & Staff Management

Organise learner and staff profiles, assign appropriate roles and keep important records in one place.

Learner profiles
Staff access and role permissions
Centralised record management

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Function 02

Applications & Enrolments

Receive online applications, review supporting documents, approve submissions and enrol learners into the appropriate programme.

Application review
Supporting document management
Enrolment administration

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Function 03

Programmes, Modules & Interventions

Set up programmes and interventions and organise learning components into Knowledge, Practical and Workplace modules.

Programme and intervention records
Modules grouped by type
Learner enrolment allocation

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Function 04

QCTO Enrolment Sheets

Prepare export-ready learner enrolment information from records already held in the system, reducing repetitive manual capture.

Generate structured enrolment sheets
Review information before submission
Support QCTO data-load requirements

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Function 05

EISA Readiness

Organise learner information, programme progress and readiness records to support preparation for the external integrated summative assessment.

Readiness administration
Learner record checks
Structured preparation workflow

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Function 06

Assessment & Moderation Management

Keep track of assessment activity, assessor and moderator responsibilities and learner results within a structured administrative workflow.

Assessment record management
Assessor and moderator allocation
Progress and outcome tracking

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Function 07

Certificates & Statements of Results

Prepare learner certification records and Statements of Results, with separate templates and documentation workflows.

Certificate administration
Statement of Results records
Document verification support

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Function 08

Attendance & Learner Progress

Record attendance and monitor learner progress across programmes. Attendance is entered and managed by staff; it is not automatic online-session tracking.

Manual attendance recording
Learner progress visibility
Programme-level oversight

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Function 09

Finance & Reporting

Support learner account administration and produce useful operational records to assist staff with follow-up and reporting.

Learner payments and balances
Administrative reporting
Records for management review

QCTO submissions and EISA readiness still depend on accurate learner information, current specifications and the institution's own verification processes. The system helps prepare files and records; it does not provide an automatic QCTO approval or directly submit information to QCTO.

Built by developers who understand the training environment

EduTrack LMIS is developed with insight into the practical requirements faced by South African training providers, including QCTO and SETA-related learner administration, record keeping, assessment processes and preparation for external verification.

Our focus is not just on writing software, but on creating workflows that reflect how training institutions actually work. EduTrack LMIS is not presented as a QCTO-approved software product.

Watched the presentation and still have questions?

Ask about EduTrack LMIS functionality, installation, reporting or suitability for your training institution. Our team is ready to help you understand the system.

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